How To: Search for a Patient in Scanned Medical Records
Unfortunately the hospital does not yet have an electronic medical record (EMR). This means that all our progress notes, charts and request forms are still paper based. Once a patient has been discharged, all of the patient’s paper medical record is scanned and made available to clinicians via a web app called Scanned Medical Records. This allows doctors to view the patient’s medical record without requiring the physical file.
This article is part of a series on how to use SMR:
- How To: Search for a Patient in Scanned Medical Records (SMR)
- How To: View an Admission in Scanned Medical Records (SMR)
To access SMR, the easiest way is to go through the Clinical Portal:
Once you’ve found the Clinical Portal, click on the SMR Icon:
This will take you to the login screen. You can login using your standard Monash Health credentials:
Once you’ve logged in, the screen most of you will see is the search screen. Almost all of the time you will search using the patient’s UR number, but occasionally, searching by other fields like Family name can be useful. You can enter the patient’s UR number into the search box indicated by the arrow:
After searching you will be presented with any patients with that matching UR number:
After you’ve clicked on the patient you want, you’ll be presented with the Cover tab. This tab displays the patient’s details, as well as any Alerts.
The legal tab often provides specific legal documentation such as paperwork regarding a ‘power of attorney’ for example
The emergency tab provides past paperwork related to presentations to ED that did not result in an admission. If it did result in an admission, the ED notes can be reviewed within that particular admission’s paperwork
The outpatients tab, as suggested, provides all paperwork from outpatient appointments. Anecdotally, often hand-written outpatient notes are found in this tab, whilst dictated correspondence with more detail is found in the correspondence tab
The community tab can include paperwork related to community mental health reviews for example
The diagnostic tab is often a good place to search for past echo/EEG and other specialised test results that are not found on the imaging viewer
The correspondence tab, as suggested, contains all correspondence between medical and allied health staff
The admission tab, will be discussed in more detail via the link below
In the next part of the series, we will show you how to view a patient’s previous admissions.